FirstBank OnBoarding Manual - Flipbook - Page 123
OUTLOOK
Calendar Feature:
Calendar is the calendar and scheduling component of Outlook that is fully integrated with email,
contacts, and other features. Just as you write in a notebook, you can click any time slot in the Outlook
Calendar and start to type. By using the Calendar you can create appointments and events, organize
meetings, view group schedules, and much more.
On the navigation bar, select Calendar. On the Home tab, select a view: Day - view the current day. Work
Week - view the work week from Monday through Friday. Week - view the week from Sunday through
Saturday. Month - view the entire month. Select Today at any time to go back to the current day.
• Create Appointments and Events - Click any time slot in the Outlook Calendar and start to type
to create your appointment or event. You can opt to have a sound or message remind you of
appointments, meetings, and events, and you can color items for quick identification.
• Organize Meetings - Select a time on the Calendar, create a meeting request, and select the
people to invite. Outlook helps you find the earliest time when all the invitees are free. When
you send the meeting request by email, the invitees receive the request in their inbox. When
the invitees open the request, they can accept, tentatively accept, or decline your meeting by
clicking a single button. If your request conflicts with an item on the invitees’ Calendar, Outlook
displays a notification. If you, as the meeting organizer, allow this, invitees can propose an
alternative meeting time. As the organizer, you can track who accepts or declines the request or
who proposes another time for the meeting by opening the request.
• View Group Schedules - You can create calendars that show the schedules of a group of people or
resources. For example, you can view the schedules of all the people in your department or all the
resources, such as conference rooms, in your building. This helps you schedule meetings quickly.
• View Calendars side-by-side - Very helpful for LOA’s! You can view side-by-side multiple calendars
that you created and also calendars shared by other Outlook users. For example, you can create
a separate calendar for your personal appointments and view both your work and personal
calendars side-by-side.
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Onboarding Manual
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