FirstBank OnBoarding Manual - Flipbook - Page 152
EXPENSE REPORT GUIDELINES
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Loan Expenses - Are to be paid on a FirstBank Corporate Card. This includes items such as:
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Meals and Entertainment
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Business Meals and Entertainment: Documentation for business meals and entertainment
events with clients, prospects or associates must include the names of all persons present,
each person’s company affiliation and the specific business purpose covered at the meal or
event. Receipts must be provided.
Mileage - FirstBank will reimburse associates for use of personal vehicles for company business
if determined to be the most cost effective or practical method of transportation. Mileage to
a FirstBank training or event is allowed and will not be counted in your expense budget. This
includes items such as:
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Verification of Deposit
Verifications of Employment
Condo Questionnaire
The Yearly FirstBank Awards Ceremony
Mandatory Trainings or Events
For eligible milage expenses, a minimum mileage of 10 miles each way to destination to qualify
for expense reimbursement
Travel Expenses - If you are traveling for a business purpose, please adhere to the following:
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Air Fare - the associate or designated department personnel making travel arrangements for
flights should select the most cost effective and efficient arrangements available. Business
travel plans are expected to be arranged as far in advance as possible to secure the lowest
cost air fare options. Coach class and discounts should always be considered when making
arrangements.
Lodging - Associates are expected to consider safety, convenience and reasonable cost when
making lodging reservations. Direct billing from hotels is sometimes permitted for individual
travelers if available from providers FirstBank uses frequently. If travel plans change the
associate is responsible for cancelling the reservation. Incidental personal expenses such as
movies, health club fees, mini-bar charges are not reimbursable.
Car Rental- Rental cars should be used when other means of transportation would exceed the
cost of rental and fuel. Associates are expected to rent intermediate/midsize or smaller rental
cars. Upgrades at the expense of FirstBank are not permitted, unless 3 or more individuals are
traveling together. Associates are expected to contract with the most cost-effective provider.
What is a nonallowable expense?
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Cell Phone-Effective September 1, 2023, cell phone reimbursement is not allowed.
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Alcohol - Will not be permitted as a reimbursable expense. This includes mini-bar charges in a
hotel stay, alcoholic beverages at lunch and/or alcoholic beverages provided to customers or
realtors at any event.
Onboarding Manual
Confidential. Property of FirstBank. Not for Distribution.
