FirstBank OnBoarding Manual - Flipbook - Page 156
EXPENSE REPORT GUIDELINES
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You cannot use your rewards points or a gift card to make a purchase and then ask for
reimbursement.
Dues:
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100% Reimbursement
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Dues expected as part of a Loan Officer's job, including:
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50% Reimbursement
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Dues paid to a professional / social club separate of a mortgage/realtor group:
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You can host an event for past and present borrowers. If you decide to co-host the event with a
realtor or other settlement service providers, then the cost must be split evenly. Document total
costs and what everyone paid.
Marketing Expenses: Individual Loan Officer/Team
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For approved events that benefit you, the LO or Team personally, then:
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Junior League
Lions Club
Masons
Rotary Club
Customer Appreciation Event
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Area Association of Realtors
State Mortgage Banker
Luncheon dues for Area Association of Realtor Meetings
Chamber of Commerce
You are to pay for this item out of pocket upfront, then submit for 1/2 the total cost in
reimbursement, as long as it falls within your budget.
For regular, personalized marketing swag, such as mugs, t-shirts, etc...
You can expense at 100% as long as it falls within your budget. Beyond that, it goes back to
the 50/50 rule, where you can ask for 50% reimbursement on an expense report.
Marketing: Sponsorships
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If sponsoring realtor events, we cannot have payments going from an LO to a Realty Office.
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These sponsorships will need to be paid for by completing a FirstBank Check Request. This
means you will not pay for this out of pocket and then file it on an expense report.
Marketing: Branch
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Are you wanting to do an advertisement, order SWAG, or sponsor an event? Is the FirstBank
Mortgage logo the ONLY information that will be listed (your information will NOT be included
anywhere)?
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Then this counts as a BRANCH expense, and must be paid for via Check Request. This money must
be taken out of the area's sponsorship/marketing/advertising budget. Get manager approval!
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Again, this is anything that benefits FirstBank Mortgage as a whole and does not include any
specific loan officer's information.
Onboarding Manual
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